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The Longview Convention and Visitors Bureau is a full service Bureau ready to assist you in all aspects of the planning process for your convention, meeting or sports event. Services provided by the Longview Convention and Visitors Bureau are based upon the number of sleeping rooms used in Longview hotels and motels. The provision of services is not without restrictions and guidelines.

Corporate, Association and Other Large Meetings

The Longview Convention and Visitors Bureau will make every effort to provide the services needed to make your meeting successful.

Some of the services offered are:

  • Letter of invitation from local officials
  • Site visits to the cities
  • Assistance with planning your conference, meeting or event
  • Planning and scheduling of tours and activities
  • Assistance in arrangements for local transportation
  • Guidance in selecting the following
    • Speakers
    • Caterers
    • Entertainment
    • Audio/Visual
    • Private party facilities
  • Assistance with procuring hotel/motel rooms at special group rates
  • Registration Services
  • Custom name tags/badges
  • Brochures
  • Maps
  • Registration assistance
  • Personalized banner/sign to welcome your members to the registration site
  • Promotional brochures of Longview and the surrounding area
  • Press releases to all local media
  • Additional support as necessary to assure the best possible conference

Pre-meeting Assistance

  • One (1) complimentary pre-meeting mailing to promote attendance for groups booking 51-100 rooms peak night*
  • Two (2) complimentary pre-meeting mailings to promote attendance for groups booking 100+ rooms peak night*

Registration Assistance

  • Complimentary Custom Name Tags/Badges will be printed on white stock and assembled in 3”X4” vinyl sleeves with bulldog clips.

    NOTE: Custom Name Tag/Badge service requires a list of names for the tags be provided in a compatible electronic database file 14 days before pick-up date. Typed and printed lists will be accepted no less than 21 days prior to pick-up date. Hand written lists WILL NOT BE ACCEPTED. Compatible database files include MSWord .doc; MSExcel .xls; MSAccess .mdb; Tab delimited .txt and .csv files.

  • City maps are provided for distribution at the time of registration.
  • On-site Registration Assistance
    • Four (4) hours of service for 30-50 rooms used peak night.
    • Five (5) hours of service for 51-100 rooms used peak night
    • Six (6) hours of service for 100+ rooms used peak night

Welcome Bags and VIP Gifts

  • Welcome bags are provided for those attending meetings held in Longview and use rooms in Longview hotels and motels. Longview Convention and Visitors Bureau will assemble the bags containing various brochures and promotional items.
  • VIP gifts are provided for door prize drawings or other considerations a planner may have.
  • Content of welcome bags are based on total room nights** booked in Longview hotels and motels
    • 10-20 hotel room nights - welcome bags with visitor guides and either ink pen or lapel pin
    • 21-30 hotel room nights - welcome bags with visitor guides, ink pen and lapel pin
    • 31-50 hotel room nights - welcome bags with visitor guides, ink pen, lapel pin, and 1 VIP Gift
    • 51-100 hotel room nights - welcome bags with visitor guides, ink pen, lapel pin, and 2 VIP gifts
    • 101+ hotel room nights - welcome bags with visitor guides, ink pen, lapel pin, and 3 VIP gifts

      * peak night is the one night when the most hotel/motel rooms are used during the time of the convention, meeting or event.
      ** total room nights is the total number of hotel/motel rooms used by a specific group throughout the convention, meeting or event.

Housing Services

Housing services for groups using two or more hotels and 350 rooms on peak night is a service provided by the Bureau.

Special Activity Planning

The Bureau will assist with planning and coordination of special group activities, children’s programs, entertainment and friends and spouses’ programs.

Sporting Events

In addition to this Meeting Planners Guide, athletic tournaments and other sporting events which attract participants and their families and friends to Longview will be provided the same services available to Corporate, Associations and other Large Meetings.

Weddings and Reunions

In addition to this Meeting Planners Guide, smaller meeting groups which utilize fewer hotel and motel rooms will receive services depending on the number of room nights booked.

Services available include:

  • Assistance with procuring hotel/motel rooms at special group rates
  • Guidance in securing
  • Meeting space
  • Caterers
  • Entertainment
  • Custom name tags/badges
  • Maps - Pre-printed maps of Longview. Custom designed maps may require a fee of $25-$50 to cover the production time.
  • Promotional brochures of Longview and the surrounding area